REGULAR BOARD MEETING MINUTES
and 2A SECOND PUBLIC HEARING
COTTRELLVILLE TOWNSHIP
JANUARY 2, 2008
(DRAFT)
Supervisor Raymond called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL:
PRESENT: Trustee E. Sue Terhune, Trustee Bernard Pelc, Clerk Lori Russelburg, Treasurer Dian Courtney, Supervisor Thomas Raymond.
ABSENT: None.
GUESTS: Assessor Schutt, Engineer Lewandowski, Attorney McNamee
APPROVAL OF THE AGENDA
Motion by Trustee Terhune to approve the agenda. Second by Trustee Pelc.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
APPROVAL OF DECEMBER 5, 2007, MINUTES:
Motion by Trustee Pelc to approve the December 5, 2007, Regular Board Meeting Minutes. Second by Treasurer Courtney.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
TREASURER’S REPORT
Motion by Trustee Terhune to table the approval of the Treasurer’s report and checks written. Second by Trustee Pelc.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
APPROVAL OF CHECKS WRITTEN:
Motion by Supervisor Raymond to table the checks written. Second by Trustee Terhune.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD
- Vi Pfaff addressed the Board regarding Public Hearing 2A under New Business. A public hearing is an entity in itself and should have it’s own agenda, not come under the Township Board Meeting.
Motion by Trustee Pelc to amend the agenda to include adjourning the regular board meeting, call the public hearing for Water District 2A, hold the public hearing, then adjourn the public hearing and reconvene the order of business Second by Treasurer Courtney.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
OPEN SESSION CONTINUED:
- Stan Rataj addressed the Board stating his opposition to the water line.
- Unidentified speaker, comment regarding a comment in the newspaper regarding PA 188.
CORRESPONDENCE:
- St. Clair County Road Commission 7 DPW Minutes for November & December
- Planning Commission Minutes of December 12, 2007
Motion by Trustee Pelc to receive and file the correspondence. Second by Trustee Terhune.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
OLD BUSINESS
1. Water Bill Late Fee
Motion by Trustee Terhune to waive the $15.43 late fee on the bill of John Freeman. Second by Trustee Pelc.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
TEMPORARY ADJOURNMENT:
Motion by Trustee Pelc to temporarily adjourn the regular board meeting at 7:49 p.m. Second by Treasurer Courtney.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
SECOND PUBLIC HEARING
SPECIAL ASSESSMENT DISTRICT 2A
Wednesday, January 2, 2008
Supervisor Raymond called Water District 2A Second Public Hearing to order at 7:50 p.m.
The following residents made comments regarding Special Assessment Water District 2A:
Stanley Rataj, 6576 Shea Road
Paul Byington, vacant lot, Shea Road
Pat Runyon, 7476 Broadbridge Road
Peg Hanson, 7182 Broadbridge Road
Fred Deilus, 6733 Broadbridge Road
Jimmy Williams, McKinley Road
Monica Yezbick, 6931 Shea Road
Jim Arlow, 6565 Marsh Road
Unidentified resident
Sandy Rettell, 6364 Broadbridge Road
Chris Markel, 6449 Shea Road
Peggy Simons
Joe Ambrose, 6986 Broadbridge Road
Chris Preston, 7300 McKinley Road
Cynthia Bartlett, 6979 Shea Road
Dave Danneels, 7289 Broadbridge Road
Celeste Zech, Shea Road
ASSESSMENT ROLL:
Motion by Trustee Pelc to certify assessment roll as being accurate. Second by Trustee Terhune
Roll Call Vote: Treasurer Courtney: Yes
Trustee Pelc: Yes
Supervisor Raymond: Yes
Trustee Terhune: Yes
Clerk Russelburg: Yes
MOTION CARRIED
ADJOURNMENT:
Motion by Supervisor Raymond to close the Second Public Hearing at 8:38 p.m. Second by Trustee Terhune.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
REGULAR BOARD MEETING
Reconvened at 8:39 p.m.
NEW BUSINESS:
2. Ordinance (water)
Motion by Trustee Pelc to accept ordinance 2008-1-2 concerning water supply and distribution systems. Second by Treasurer Courtney
Vote on the Motion: AYES: 4 NAYS: 1 ABSENT: None
MOTION CARRIED
3. Contract for DiPonio
Motion by Trustee Pelc to accept the bid of DiPonio Contracting and direct the Township Attorney to prepare a draft of the contract language to be brought back for the Board’s approval. Second by Trustee Terhune
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
4. Engineering Standards
Motion by Trustee Terhune to accept the low bid for preparing the engineering standards ordinance submitted by Anderson, Eckstein and Westrick, Inc., as recommended by the Planning Commission. Second by Trustee Pelc.
Roll Call Vote: Trustee Pelc: Yes
Supervisor Raymond: Yes
Trustee Terhune: Yes
Clerk Russelburg: Yes
Treasurer Courtney: Yes
MOTION CARRIED
5. Key Policy
Motion by Trustee Terhune to create policy that the keys can be given out to chair people of various committees and the deputies. Second by Trustee Pelc.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
6. Board of Review Alternate
Motion by Treasurer Courtney that we accept Ron Willmowitz to be an alternate on the Board of Review. Second by Clerk Russelburg
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
7. MTA Board of Review Class
Motion by Trustee Terhune that the Assessor, Treasurer, Supervisor, and all the board members be approved to attend the February 5, 2008, training in Port Huron. Second by Treasurer Courtney.
Roll call vote: Trustee Terhune: Yes
Clerk Russelburg: Yes
Treasurer Courtney: Yes
Trustee Pelc: Yes
Supervisor Raymond: Yes
MOTION CARRIED
8. Macomb Road Bridge Replacement
Motion by Trustee Pelc to replace the tube and fix the bridge on Macomb Road. Second by Treasurer Courtney.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
9. Bank Account Approval for 2008
Motion by Trustee Terhune to approve the banks for the year 2008.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
10. MTA Chapter Dinner/Meeting
Motion by Supervisor Raymond that any board member and committee member that wants to go to be put on the list. Second by Trustee Terhune.
Roll call vote: Clerk Russelburg: Yes
Treasurer Courtney: Yes
Trustee Pelc: Yes
Supervisor Raymond: Yes
Trustee Terhune: Yes
11. Duties and Responsibilities
Discussion regarding the Supervisor’s statutory duties and responsibilities
No motion required.
12. Newsletter
Motion by Trustee Terhune to approve the January, 2008, newsletter with the corrections. Second by Clerk Russelburg.
No vote was taken.
Following corrections to the Newsletter:
Page 1, lefthand column, 1/3 down, “unless to back up the sheriff or State police” should be a period there and a capital “W” for “we.”
Page 1, right hand column, 8th sentence, “the phone rings all, comma, and I mean all, comma.” Insert the commas.
Page 1, left side bottom in the Communications section, “and not everyone uses the Internet so how are,” add “we.”
Page 1, right hand column, number 2, “lowest bid” insert “was” and take out “were.” Move the dollar signs over to the numbers.
Page 3, lefthand column, 4th paragraph, under the large “NOT” should be “placing it,” not “in.”
Page 3, under “502 Direct Housing Loan,” 1st sentence, change “modes” to “model.”
Page 5, top of left column, change “Storem” to “Storm.”
Last page, under Parks and Recreation, remove Sondra Steers and insert Michelle Davis.
Motion by Trustee Pelc that for the next three months Supervisor Raymond send out a monthly newsletter. Second by Treasurer Courtney.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
13. Trustee Terhune Approval to Work on Township Website
Motion by Trustee Pelc to approve Sue Terhune to work on the Township website at the appropriate hourly rate as long as she will do it. Second by Supervisor Raymond.
Roll call vote: Treasurer Courtney: Yes
Trustee Pelc: Yes
Supervisor Raymond: Yes
Trustee Terhune: Yes
Clerk Russelburg: Yes
MOTION CARRIED
FYI By Supervisor Raymond
- Mike VanMilligan is our liaison officer with the St. Clair County Homeland Security. They have requested we have a copy of our plan. We need a resolution prepared for that.
- December 14, 2007, there was a water leak on Bruce Street. The repair was made timely by DPW.
PUBLIC COMMENTS:
- Dennis Basinski, 6957 South River Road, is there anything we can do to protect ourselves from annexation?
- Pat Runyon, Broadbridge Road, pleased with Tom. He’s doing an excellent job.
ADJOURNMENT:
Motion by Clerk Russelburg to adjourn the regular board meeting at 9:55 p.m. Second by Trustee Terhune.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED.
________________________________ __________________________________
Lori J. Russelburg, Clerk Thomas H. Raymond, Supervisor
Cottrellville Township Cottrellville Township