REGULAR BOARD MEETING MINUTES
 COTTRELLVILLE TOWNSHIP
 FEBRUARY 6, 2008
 (DRAFT)

Supervisor Raymond called the meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL:

PRESENT:  Trustee E. Sue Terhune, Clerk Lori Russelburg, Treasurer Dian Courtney, Supervisor                     Thomas Raymond.

ABSENT:  Trustee Bernard Pelc, excused

GUESTS:  Assessor Schutt, Attorney McNamee

APPROVAL OF THE AGENDA:

Supervisor Raymond added Item 23, Poverty Exemption Guidelines

Motion by Treasurer Courtney  to approve the agenda.  Second by Trustee Terhune.

Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

APPROVAL OF JANUARY 2, 2008, REGULAR BOARD MEETING AND SECOND PUBLIC HEARING MINUTES:

Motion by Trustee Terhune to accept the January 2 Public Hearing and Regular Meeting Minutes with the correction of separating the two meetings.  Second by Supervisor Raymond.

Vote on the motion:  AYES:  All  NAYS:  None   ABSENT:  Trustee Pelc
MOTION CARRIED

TREASURER’S REPORT

Motion by Clerk Russelburg to approve Treasurer’s report. Second by Trustee Terhune.

Vote on the motion:  AYES:  All NAYS:  None    ABSENT:  Trustee Pelc
MOTION CARRIED

APPROVAL OF CHECKS WRITTEN:

Motion by Treasurer Courtney to accept the payroll as written  and paid out for December, 2007, and January, 2008.  Second by Clerk Russelburg.

Vote on the motion: AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

ACCOUNTS PAYABLE:

Motion by Clerk Russelburg to approve the accounts payable list to cut checks for the bills and check into whether or not there is money to pay the $10,000 for the 1" water lines.  Second by Supervisor Raymond.

Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD

The following residents made comments or had questions for the Board:
• Jimmy Williams, McKinley Road
• Joe Ambrose, Broadbridge Road
• Sandy Rettell, Broadbridge Road
• Dave Nemis, River Road
• Unidentified Resident
• Sylvia Watson, Indian Trail
• Fred Deilus, Broadbridge Road
• Jim Barton, Starville Road

CORRESPONDENCE:

• Marine City Fire Runs, December 2007, and January, 2008
• St. Clair County Road Commission December 18, 2007, and January 8, 2008, Regular Meeting Minutes
• St. Clair County DPW December 18, 2007, and January 8, 2008, Regular Meeting Minutes
• St. Clair County Road Commission - Commission Authority January 22, 2008
• Marine City Highway shoulder paving from Palms Road to Starville Road and Supervisor letter of support
• Marine City Water/Sewer Computation year-end, June 30, 2007

Motion by Clerk Russelburg to receive and file the correspondence as stated.  Second by Treasurer Courtney.

Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

OLD BUSINESS

No old business.

NEW BUSINESS:

1. Hi-Tech - Upgrade of Deputy Clerk’s Computer

Motion by Clerk Russelburg to pay Hi-Tech $423.50 for the upgrade to the Deputy Clerk’s computer and the configuration of the printer.  Second by Supervisor Raymond.

Vote on the Motion:   AYES:  All NAYS:  None    ABSENT:  Trustee Pelc
MOTION CARRIED

2. AmeriMedia - Township Website and Server Fees

Motion by Trustee Terhune to renew AmeriMedia’s contract for a year.  Second by Clerk Russelburg.

Vote on the Motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

3.  Hi-Tech Server Proposal

Motion by Supervisor Raymond to accept the proposal and place it on file. Second by Treasurer Courtney.

Vote on the Motion: AYES:  All NAYS:  None   ABSENT:  Trustee Pelc
MOTION CARRIED

4. St. Clair County Match Proposal - Roads

Motion by Treasurer Courtney to accept the proposal using the balance for the Macomb Road improvement that’s being done.  Second by Trustee Terhune. 

Vote on the Motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

5. Annual Meeting Between the Township Board and County Road Commission

Motion by Trustee Terhune that the Board members who would like to go can go with paid mileage to attend.  Second by Clerk Russelburg.

Vote on the motion: AYES:  All NAYS:  None    ABSENT:  Trustee Pelc
MOTION CARRIED

6. Deputy Clerk Comp

Motion by Supervisor Raymond to pay the Deputy Clerk $13.50 per hour from her start date and continue through next year’s budget.  Second by Clerk Russelburg

Roll Call Vote:   AYES:    Trustee Terhune, Supervisor Raymond, Clerk Russelburg
    NAYS:   Treasurer Courtney
    ABSENT:  Trustee Pelc
MOTION CARRIED

7. Copier Proposal

Motion by Trustee Terhune to enter into a contract with Kyocera as of April 1, 2008.  Second by Clerk Russelburg.

Vote on the Motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

8. Request by Don Chopp to Attend Rural Water Conference

Motion by Supervisor Raymond that Don and Jonathon Chopp be allowed to attend the Rural Water Conference including mileage, meals, and hotel expenses.  Second by Treasurer Courtney.

Vote on the motion:  AYES:  All NAYS:  None   ABSENT:  Trustee Pelc
MOTION CARRIED

9. MTA Capital Conference

Motion by Trustee Terhune that Board members have the option to attend the MTA Capital Conference on March 11, 2008 with mileage.  Second by Clerk Russelburg.

Vote on the Motion:  AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

10. Adopt Resolution 2008-02 - Heritage Route Act of 1993

Motion by Supervisor Raymond to adopt Resolution 2008-02.  Second by Clerk Russelburg.

Roll Call Vote:     AYES:       Clerk Russelburg, Trustee Terhune, Supervisor Raymond,
             Treasurer Courtney
      NAYS:       None
      ABSENT:  Trustee Pelc
MOTION CARRIED

11. Adopt Resolution 2008-03 - Property Tax Late Payment Penalty

Motion by Treasurer Courtney to adopt Resolution 2008-03.  Second by Trustee Terhune.

Roll Call Vote:     AYES: Treasurer Courtney, Clerk Russelburg, Trustee Terhune,
           Supervisor Raymond,
            
      NAYS:       None
      ABSENT:  Trustee Pelc
MOTION CARRIED

12. Adopt Resolution 2008-04 - Confirm Tax Roll for Water District 2A

Motion by Trustee Terhune to adopt Resolution 2008-04.   Second by Treasurer Courtney.

Roll Call Vote:     AYES: Supervisor Raymond, Treasurer Courtney, Clerk Russelburg,
    Trustee Terhune
      NAYS:   None
     ABSENT: Trustee Pelc
MOTION CARRIED

13. Supervisor/Clerk/Treasurer Compensation

Motion by Trustee Terhune for the Clerk to pay the unpaid hours worked through the month of January, 2008, by Monday, February 11, 2008.  Second by Treasurer Courtney.

Roll call vote:  AYES: Supervisor Raymond, Treasurer Courtney, Trustee Terhune
   NAYS: Clerk Russelburg
  ABSENT: Trustee Pelc

MOTION CARRIED

14. Mobile Food Drive

No motion needed.

15. Spring Clean Up

No motion needed.

16. Newsletter

Motion by Treasurer Courtney to approve the Supervisor’s newsletter.  Second by Trustee Terhune.

Vote on the Motion: AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

17. Town Hall

Motion by Clerk Russelburg to allow the Supervisor to have the Town Hall Meeting on February 20, 2008, at 7:00 p.m. at the Cherry Beach Center.  Second by Trustee Terhune.
Vote on the Motion: AYES:  All NAYS:  None   ABSENT:  Trustee Pelc
MOTION CARRIED

18. Mileage Rate for 2008

Motion by Supervisor Raymond to adopt the standard for mileage rate of $0.505 effective January 1, 2008.  Second by Trustee Terhune.

Vote on the Motion: AYES:  All NAYS:  None   ABSENT:  Trustee Pelc
MOTION CARRIED

19. Set Budget Work Shop Date

Board budget workshop will be Monday, February 25, 2008, at 12:00 noon.  Proposed budget will be presented to the Board at this time.

20. Set Public Hearing Date for the 2008/2009 Budget

Budget Public Hearing date will be on Thursday, February 28, 2008, at 12:00 noon.

21. DiPonio Contract

Motion by Treasurer Courtney that we accept the contract and sign it with DiPonio.  Second by Trustee Terhune.

Roll call Vote:  AYES:  Clerk Russelburg, Trustee Terhune, Supervisor Raymond,
     Treasurer Courtney
   NAYS:  None
   ABSENT:  Trustee Pelc
MOTION CARRIED

22. Request to Attend Building Dept Inspector Info & Tax Level I & II by Treasurer & Deputy Treasurer

Motion by Trustee Terhune that the Treasurer be allowed to go to the BS&A Tax Level I & II in Bath on the 26th and 27th with expenses paid of mileage, hotel, and meals; that the Treasurer and Deputy Treasurer be allowed to attend the March 17th Building Department Inspector Info in Bath; and that Helen and Lori be allowed to attend the Utility Billing Refresher I and II on the 11th and 12th of March in Bath, mileage, meals, and lodging paid if necessary, and wages.  Second by Supervisor Raymond.

Vote on the Motion: AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED

23. Poverty Exemption Guidelines

Motion by Supervisor Raymond to adopt the Poverty Exemption Resolution 2008-05 and include the attached asset test.  Second by Clerk Russelburg.

Roll Call Vote: AYES:  Trustee Terhune, Supervisor Raymond, Treasurer Courtney, Clerk              Russelburg
   NAYS:  None
   ABSENT:  Trustee Pelc

PUBLIC COMMENTS

Comments and/or questions were given by the following residents:

• Joe Ambrose, Broadbridge Road
• Unidentified Resident

ADJOURNMENT:

Motion by Clerk Russelburg to adjourn the regular board meeting at 10:48 p.m.  Second by Trustee Terhune.
Vote on the motion: AYES:  All NAYS:  None     ABSENT:  Trustee Pelc
MOTION CARRIED.