MINUTES OF THE REGULAR MEETING
OF THE
COTTRELLVILLE TOWNSHIP BOARD
WEDNESDAY, APRIL 8TH, 2009, AT 7:30 P.M.
The regular meeting was called to order by Supervisor Thomas Raymond, followed by the Pledge of Allegiance, at 7:31 p.m. in the Board Room of the Cottrellville Township Hall. Roll Call attendance taken.
Members Present: Supervisor Tom Raymond, Clerk Violet Pfaff, Treasurer Dian
Courtney, Trustee Beverly Kopec;
Members Absent: Bernard Pelc, Excused.
Audience: Donald Armstrong, Mike VanMilligan, Stefano Casadei,
Chris & Tom Babcock.
D). AGENDA APPROVAL:
ACTION: It was moved by Treasurer Courtney, supported by Trustee Kopec
to approve the agenda as presented with the following additions:
Add under “ H New Business “
7d). Property Tax Work Shop
Under H – New Business, move the speaker on Item #13
to Item #1.
4 Ayes; 0 Nays; 1 Excused. Motion Carried.
E). CONSENT AGENDA:
1. Township Board Minutes of Regular March 4th, 2009 Meeting.
2. Township Board Public Hearing Minutes of March 4th, 2009,
for 5-year Master Plan Update for Parks & Recreation.
3. Township Board Minutes for Public Hearing, March 31st, 2009
for Budget for year ending 03-31-2010.
4. Township Board Minutes for Special Meeting, March 31st, 2009
for Budget for year ending 03-31-2010.
5. Township Board Minutes for Special Board Meeting jointly with
Township Compensation Commission, held 3-12-09.
6. Township Board Minutes for Bid Opening for Lawn Mowing
Maintenance Contract for Summer 2009, on March 30th, 2009.
7. Treasurer’s Report.
8. Approval of Payroll Checks Written.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, March 4th, 2009
Page Two
9. Approval of Account Payables.
10. Correspondence:
a). Marine City Fire Department Runs for March 2009
b). Resignation Letter of Planning Commission Member, accepted
with regret, Mr. Chris Marko.
c). Two requests for groups over 50 guest in Township Park
Baker-Cartwright/Montague family & Beauvais family
ACTION: Motion by Treasurer Courtney, seconded by Trustee Kopec to
approve all items on the Consent Agenda as documented.
Roll Call Vote: Courtney, Aye; Kopec, Aye; Raymond, Aye;
Pfaff, Aye; Pelc, Absent.
4 Ayes; 0 Nays; 1 Excused Absent. Motion Carried.
F). OPEN SESSION – ANYONE WISHING TO ADDRESS THE BOARD
No one spoke at this time.
G). UNFINISHED BUSINESS:
1). Liquor Inspections –This has been on the Agenda, and tabled;
at this time, the supervisor requested it be removed from the
Agenda until further notice.
H). NEW BUSINESS:
As requested in the Agenda Approval, Item #13 was moved into the
number one spot.
13). Benjamin Stone from Flagstar Bank, gave a presentation
regarding CDARS at the request of Treasurer Dian Courtney
which began at 7:48 p.m. and ended at 8:06 p.m.
1). Resolutions to Adopt Twp Officers Salaries; Resolutions R-2009-A through R-2009-D.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Three
ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec to to adopt these resolutions and to become effective April 1st, 2009.
All Ayes. Motion Carried.
2). Resolution to adopt “Non-Support of Central Dispatch Funding”.
Supervisor Raymond advised that he was unhappy about how the
funding was devised. It was divided by the number of calls that
were instituted by the number of complaints. Mr. Raymond
explained that our township was also paying for shares of calls
from Ira Township, City of Marine City fire departments, and one
ambulance authority as well. Raymond also pointed out that this
was voted against by our County Commissioner Pam Wall as
well as Commissioners Simasko and Boehm.
ACTION: It was moved by Supervisor Raymond, seconded by Treasurer
Courtney to adopt the resolution for “Non-Support of Central
Dispatch Funding.”
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye.
Trustee Pelc, Absent, Excused.
Motion Carried.
3). Resolution for Federal Mileage Rate Adoption, to allow the
mileage rate of Cottrellville Twp to coincide with any rate
increases or decreases of the federal government.
ACTION: Motion by Trustee Kopec, seconded by Treasurer Courtney
to adopt the Federal Mileage Rate by Resolution # R-2009-09
and adopt same effectively immediately.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused.
Motion Carried.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday,April 8th, 2009
Page Four
4). Lawn Mowing Maintenance Contract: The bid tabulation sheet
was handed out in the package, advising the bidder’s line item
totals. After a short discussion,
ACTION: It was moved by Trustee Kopec, seconded by Treasurer Courtney
to award the lawn mowing maintenance contract to J&D Lawn
Service, Bruce St, Marine City, in the amount of $360.00 per
cutting.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused.
Motion Carried.
5). Request for Payment of “non-statutory duties” payroll for
Treasurer Courtney, for March 2009.
ACTION: Moved by Supervisor Raymond, Supported by Trustee Kopec to
approve payment of the “non-statutory duties for March, 2009
as submitted by the Twp Adhoc Committee for wage review.
Ayes: 4; Nays: 0; Absent: 1, Excused. Motion Carried.
6). Request for Payment of Engineer David Lewandowski for
Professional Services through 03-31-2009, on Water District
No.3 and No. 4 – discussion of where to borrow from and at
what interest rate.
ACTION: It was moved by Treasurer Courtney, supported by Trustee Kopec
to pay David Lewandowski out of the General Fund, the amount of
$37,636.00 , in order to pay him in a timely fashion, borrowing at
the rate of 2% interest until such time as it can be returned when
the bond for these water districts have been approved and can
reimburse the General Fund.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused.
Motion Carried.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Five
Supervisor Raymond advised that he would have a resolution
drafted to be signed for the record.
7). Continuing Education Requests:
a). Treasurer request to attend BS&A Special Assessments
Class in Bath, Michigan, miles & meals reimbursement.
ACTION: Motion by Supervisor Raymond, supported by Trustee Kopec to
approve the costs for this training for the Treasurer on April 22nd.
Ayes: 4; Nays: 0; Absent: 1, Excused. Motion Carried.
b). Request by Supervisor, Clerk & Deputy Clerk to attend
an Etna Supply Sensus Seminar for AutoRead BS&A
Utility Billing Software: Fund Balance class for new meters
on May 22nd in Bay City by the Supervisor; and on May 20th,
in Lansing for the Clerk & Deputy Clerk.
ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec to
approve the classes for the Supervisor, Clerk & Deputy Clerk,
and to request Val Kulba come in to keep the Clerk’s Office open
on that day.
Ayes: 4; Nays: 0; Absent: 1, Excused. Motion Carried.
c). Request to attend Citizens Planning Academy by Planning
Commission member.
ACTION: Motion by Treasurer Courtney, seconded by Supervisor Raymond
to approve the costs of sending Georgia Phelan to the Citizens
Planning Academy in East Lansing for June 24 & 25th, 2009 for
the approximate expense of $190.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaf, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused.
Motion Carried.
d). Request to attend Property Tax Workshop in Port Huron.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Six
ACTION: Moved by Supervisor Raymond, seconded by Trustee Kopec to
send Treasurer Courtney to Property Tax Workshop on April 15th,
2009, paying mileage only.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused.
Motion Carried.
8). Confirmation of Zoning Board of Appeals Alternate member.
ACTION: Motion by Clerk Pfaff, Supported by Treasurer Courtney to the confirm the Supervisor’s appointment of Jason Arlow as
an alternate member of the Zoning Board of Appeals.
Ayes: 4; Nays: 0; Absent: 1, Excused. Motion Carried.
9). Report on Town Hall Meeting of April 7th. Supervisor Raymond
advised there was approximately 40 persons, and listened to two
members of BMJ Engineers regarding FEMA & flooding information
10). Memo for Joint Meeting with all Boards & Commissions,
Committees, & employees for Thursday, April 23rd, 2009.
ACTION: Motion by Clerk Pfaff, seconded by Trustee Kopec, to approve
this meeting and go forward with the plans as presented.
Ayes: 4; Nays: 0; Absent: 1, Excused. Motion Carried.
11). Emergency Services Breakfast on May 8th, 2009, at the
Fore Lakes Golf Course on Flinchbaugh Road, Kimball Township,
followed by a round of golf. An invitation for the above was
passed out, and Clerk Pfaff advised to let her know by May 1st,
if you intend to attend the breakfast, and/or the golf outing.
So far, they have Dian Courtney, Vi Pfaff, Mike VanMilligan, Dennis
Basinski, Tom Raymond, Don Armstrong. The Planning
Commission will be asked at their meeting to see if their members
would like to attend.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Seven
12). Memo regarding Pump Station Inspections. Supervisor Raymond
advised that the five pump stations in our township are 30 years old
and requested the structures & systems be tested for fatigue and
corrosion. This preventative maintenance is to come out of the 590
account and the estimate is $2,975.00, which includes a written
report with drawings. If repairs are required, he will prepare “bid
ready specifications” for these repairs.
ACTION: Motion by Treasurer Courtney, supported by Clerk Pfaff to approve
the request by Supervisor Raymond to have the five pumps
stations inspected for the cost estimate of $2,975.00.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Absent, Excused. Motion Carried.
13). This item was handled at the beginning of this New Business.
14). Request for emergency purchase of Computer Server for Township Offices.
Supervisor Raymond advised that through much research, and
bidding, he has worked out a deal with Art Bryson, of AB Computer
Solutions, Marine City, and through Dell Inc., for battery backup, 4 layer protection, 50 GB off site backup, 6 work stations, 1 wireless,
1 projector – laptop, total package under $12,000. Other bids were
for Server only and setup of $11,000. Have 3 yr replacement on equipment budgeted for a server every 5 years. This was the best
offer.
ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec to
approve the purchase of computer server and order more
equipment later, after it is researched by the Supervisor and the
Treasurer whether this equipment should be leased every three
years and bought out for $1 or bought out right.
Roll Call Vote: Supervisor, Aye; Clerk Pfaff, Aye; Treasurer
Courtney, Aye; Trustee Kopec, Aye; Trustee
Pelc, Absent, Excused. Motion Carried.
15). Request to approve reading of water meters along River Road.
Minutes of the Regular meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Eight
Mr. Raymond advised that he would like to have the Board approve
the reading of the Marine City water lines on May 1st and then again
on June first to see how it compares with the water being registered
through the master meter and analyze it as to how much, if any,
there is in water loss.
ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec to
approve Mr. Raymond’s suggestion for reading all of River Road
meters and the master meter for comparison.
Ayes: 1; Nays: 0; Absent: 1, Excused. Motion Carried.
16). Request to change due dates on Water bills by Treasurer Courtney.
After a short discussion, no action was taken, and advised when a
customer comes in of this nature, that it will be referred to the
supervisor and shall be his call on the date change on a customer
by customer basis.
PUBLIC COMMENTS:
Mike VanMilligan advised that there is going to be a Homeland Security meeting held at our township hall, and Cottrellville will be
the host on Tuesday, April 21st, 2009 at 2:00 p.m. Anyone is welcome.
Mike Kalmeta from Prime Office Technology advised Mr. Raymond,
previous to this evening’s meeting, that he would be willing to send out a technician for advanced training session on the copy/printer machine we have in our office for $110. Treasurer Courtney advised that she would like to see it as an afternoon session, after 12:00 noon when the office could be closed and the employees wouldn’t have to be leaving the class to wait on customers.
Supervisor Raymond also advised that the township will be
sponsoring three food pantry giveaways for the people who need
a little help on the following Wednesdays:
May 27th, 2009
August 12th, 2009
October 21st, 2009
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
Wednesday, April 8th, 2009
Page Nine
Mr. William Manter of Manter Techologies / Marine City Airport on Marine City Highway, has graciously agreed to allow us the use of his hangar to set up the food for the patrons to access it more easily, rain or shine.
With no further business, the Township Board Meeting was adjourned at 9:31 p.m.
Respectfully submitted,
Violet C. Pfaff, Clerk
COTTRELLVILLE TOWNSHIP
VCP/mas