REGULAR BOARD MEETING MINUTES

COTTRELLVILLE TOWNSHIP

MAY 7, 2008

(DRAFT)



Clerk Russelburg called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL:


PRESENT: Trustee E. Sue Terhune, Trustee Bernie Pelc, Treasurer Dian Courtney, Clerk Lori Russelburg, Supervisor Thomas Raymond (arrived at 7:36 p.m.).


ABSENT: None


GUESTS: None



Motion by Treasurer Courtney that Trustee Terhune run the meeting. Second by Clerk Russelburg.


Vote on the Motion: AYES: All NAYS: None ABSENT: Supervisor Raymond

MOTION CARRIED.



APPROVAL OF THE AGENDA:


ADDITIONS:


Under NEW BUSINESS:

Item 13 Sanilac County Treasurers’ Association - BS&A Training

Item 14 Planning Commission - Items for the Board to Consider


Motion by Trustee Pelc to accept the agenda as amended. Second by Treasurer Courtney.


Vote on the motion: AYES: All NAYS: None ABSENT: Supervisor Raymond

MOTION CARRIED



APPROVAL OF APRIL 2, 2008, REGULAR BOARD MEETING MINUTES:


Motion by Treasurer Courtney to approve the regular Board meeting minutes of April 2, 2008. Second by Trustee Pelc.


Vote on the Motion: AYES: All NAYS: None ABSENT: Supervisor Raymond

MOTION CARRIED



Supervisor Raymond arrived at 7:36 p.m.





APPROVAL OF APRIL 29, 2008, SPECIAL BOARD MEETING MINUTES:


Motion by Trustee Terhune to accept the Special Board meeting minutes for April 29, 2008. Second by Trustee Pelc.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



TREASURER’S REPORT:


Motion by Trustee Terhune to approve the Treasurer’s report. Second by Trustee Pelc.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



APPROVAL OF CHECKS WRITTEN:


Motion by Supervisor Raymond to approve the checks written. Second by Treasurer Courtney.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



ACCOUNTS PAYABLE:


Motion by Trustee Terhune to approve the accounts payable list. Second by Trustee Pelc.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD:


The following audience members made comments and/or had questions for the Board:



CORRESPONDENCE - FYI:


1. Marine City Fire Runs

2. SCC Drain Commission - McKinley Drain


Motion by Trustee Pelc to file and receive the correspondence. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



OLD BUSINESS:


1. Pitney Bowes Postage Machine Lease


Motion by Trustee Terhune to sign a contract for the Pitney Bowes postage machine lease utilizing Option 1. Second by Treasurer Courtney.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



2. Supervisor, Clerk, Treasurer Compensation


Motion by Trustee Terhune to send to John McNamee for drafting an ordinance or resolution for a Compensation Commission and every Board member will give a name of someone for the Commission at the next Board meeting. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



3. Water Shut Off Update


Motion by Treasurer Courtney that when DPW goes out to “red tag” a house or business for shut off, two people are to be present. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



4. Web Site


Motion by Trustee Pelc that the contract be cancelled and the web site say “under construction” with Township contact information. Second by Supervisor Raymond.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



5. Newsletter


Motion by Supervisor Raymond that the Supervisor does not send out the 3rd single-page newsletter and the Board start working on the July 1, 2008, newsletter and start thinking about how we’re going to go forward with the future newsletters. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED





NEW BUSINESS:


1. Park Rental Requests


Motion by Treasurer Courtney to approve the application of the Marine City Head Start for over 50 people and waive the deposit/fee. Second by Supervisor Raymond.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



Motion by Supervisor Raymond to approve the request of Nora Avers for 300 people contingent on payment for the port-a-potty fee to the Township and the Township makes arrangements for the delivery of the extra port-a-potty. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



Motion by Supervisor Raymond to approve the park pavilion rental by Michelle Knight for 100 people without the extra port-a-potty. Second by Trustee Terhune.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



2. St. Clair County Emergency Management Breakfast


Motion by Trustee Terhune to approve Township Board attendance at the St. Clair County Board of Commissioners breakfast on May 16th with mileage included. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



3. St. Clair County Request to Host County Board Meeting


Motion by Trustee Pelc to host the St. Clair County Board of Commissioners meeting on August 20th, 2008. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED










4. St. Clair County Road Commission - Local Road Improvements


Motion by Treasurer Courtney to order and proceed with the limestone and dust control. Second by Trustee Terhune.


Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



5. Joint Meeting China Township Board and Planning Commission - Airport Regulation


Motion by Supervisor Raymond to approve attendance with anybody wishing to attend be allowed to attend and that they be reimbursed for mileage. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



6. Counsel on Aging Request


Motion by Trustee Pelc to expend the amount in our budget for the Council on Aging for $1,500. Second by Treasurer Courtney.


Roll Call Vote: AYES: Trustee Terhune, Clerk Russelburg, Treasurer Courtney, Trustee Pelc, Supervisor Raymond

NAYS: None

ABSENT: None.

MOTION CARRIED



7. DPW Superintendent Contract


Motion by Treasurer Courtney to extend a 3-year employee agreement for Superintendent of DPW effective May 1, 2008, to May 1, 2011. Second by Trustee Terhune.


Roll Call Vote: AYES: Clerk Russelburg, Treasurer Courtney, Trustee Pelc, Supervisor Raymond, Trustee Terhune

NAYS: None

ABSENT: None.

MOTION CARRIED












8. DPW Employee Contract


Motion by Treasurer Courtney to extend a 3-year employee agreement for Laborer/DPW to May 1, 2011. Second by Clerk Russelburg.


Roll Call Vote: AYES: Treasurer Courtney, Trustee Pelc, Supervisor Raymond, Trustee Terhune, Clerk Russelburg

NAYS: None

ABSENT: None.

MOTION CARRIED



9. Delude Independent Contractor Contract


Motion by Supervisor Raymond that we take no action on Item Number 9 and leave the contract in place as is. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



10. Lawn Mowing Proposals


Motion by Supervisor Raymond to renew the contract with J & D Lawn Service for this year. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



11. Deputy Clerk Training Request


Motion by Trustee Pelc to deny the Deputy Clerk’s tuition to attend. Second by Trustee Terhune.


Vote on the Motion: AYES: 4 NAYS: 1 ABSENT: None

MOTION CARRIED



12. Planning Commission Request


Motion by Clerk Russelburg to allow George Kunnath and Georgia Phelan to attend the conference with mileage; if either does not attend, they are to reimburse the Township for the paid costs. Second by Trustee Pelc.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED






13. Sanilac County Treasurers’ Association - BS&A Training


Motion by Supervisor Raymond to allow the Treasurer to attend the BS&A training and pay for mileage. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED



14. Planning Commission - Items for the Board to Consider


No motion required.



PUBLIC COMMENTS:


The following resident made comments and/or had questions for the Board:





ADJOURNMENT:


Motion by Trustee Terhune to adjourn the meeting at 10:22 p.m. Second by Supervisor Raymond.

Vote on the motion: AYES: All NAYS: None ABSENT: None

MOTION CARRIED.








________________________________ __________________________________

Lori J. Russelburg, Clerk Thomas H. Raymond, Supervisor

Cottrellville Township Cottrellville Township