REGULAR BOARD MEETING MINUTES

COTTRELLVILLE TOWNSHIP

JULY 2, 2008

(DRAFT)



Supervisor Raymond called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL:


PRESENT: Trustee E. Sue Terhune, Treasurer Dian Courtney, Clerk Lori Russelburg, Supervisor Thomas Raymond


ABSENT: Trustee Bernie Pelc


GUESTS: None



APPROVAL OF THE AGENDA:


ADDITIONS:


Under CONSENT AGENDA

Item 3 Fire Report for June, 2008


Under NEW BUSINESS:

Item 3A Don Chopp Employment Contract

Item 16 Township Par Plan Insurance


DELETION:


Under NEW BUSINESS

Item 6 2008 Parks & Recreation Millage Distribution


Motion by Trustee Terhune to approve the agenda with the additions and deletion. Second by Clerk Russelburg.


Vote on the motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



CONSENT AGENDA


Approval of the June 4, 2008, regular Board meeting minutes

Approval of Treasurer’s report

Approval of checks written

Approval of accounts payable

Approval and filing of correspondence received


Motion by Clerk Russelburg to approve the consent agenda as presented. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD:


The following audience member made comments and/or had questions for the Board:



OLD BUSINESS:


1. Website


Motion by Trustee Terhune to hire Ralph Krause as our web master with technical costs for 10 years not to exceed $900 and $408 for creation and maintenance for the first year. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED


2. Newsletter


Motion by Supervisor Raymond to get the newsletter in the mail as soon as possible. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED


3 Water on Genaw


Motion by Treasurer Courtney to table the water on Genaw until the next meeting. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



NEW BUSINESS:


1. Water Supply & Distribution System Ordinance Review


Motion by Treasurer Courtney to have Anderson, Eckstein, and Westrick review the ordinance and make the corrections up to $2,500 and have it presented to us at the next Board Meeting. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED






2. Meter System


Motion by Treasurer Courtney to purchase the handheld frequency radio with stand for $9,000 and Touchreader Plus for $650 and 10 water meters for $2,800. Second by Clerk Russelburg.


Roll Call Vote: AYES: Trustee Terhune, Clerk Russelburg, Treasurer Courtney, Supervisor Raymond

NAYS: None

ABSENT: Trustee Pelc

MOTION CARRIED



3. Approval of Jonathan Chopp Contract


Motion by Supervisor Raymond to approve the Jonathan Chopp contract with the added language of “25% of previous 12 months wages” for severance pay. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



3A. Approval of Don Chopp Contract


Motion by Supervisor Raymond to approve the Don Chopp contract with the added language of “25% of previous 12 months wages” for severance pay. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



4. Hourly Nonstatutory Pay Review Committee


Motion by Treasurer Courtney to accept the Responsibilities outline as the guidelines for the committee and approval of hourly pay for the Supervisor, Clerk, and Treasurer as corrected to be in place until the August, 2008, Board meeting when meeting pay will be addressed. Second by Clerk Russelburg.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



5. Parks & Recreation Request to Award Bid on Walk Path


Motion by Treasurer Courtney to allow Parks and Rec the decision to award the bid when the bids are opened and allow the Supervisor to sign the contract.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED






6. 2008 Parks & Recreation Millage Distribution


Removed from the agenda.



7. Request to Purchase Digital Camera for Assessor


Motion by Supervisor Raymond to order the camera for the Assessor with the memory card and battery for $379.96, plus or minus 10%. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



8. Request to Purchase...


Motion by Supervisor Raymond to table Item Number 8 until the Planning Commission supplies the Board with the information. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



9. Request by Treasurer/Deputy Treasurer to Attend BS&A Training


Motion by Supervisor Raymond to allow the Treasurer and Deputy Treasurer to attend the BS&A training on August 14 and 15 in Bath for Utility Refresher I and II class including room, mileage, and food. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



10. Request by Clerk & Deputy Clerk to Attend BS&A Training


Motion by Treasurer Courtney to allow the Deputy Clerk and Clerk to attend the BS&A training on Report Writing including mileage and food. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



11. Request by Assessor to Attend MTA Training


Motion by Supervisor Raymond to approve the Assessor to go to the MTA Training on August 19th in Ann Arbor with mileage. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



12. Request by Planning Commission to Attend MSU Extension Training


Motion by Supervisor Raymond to table item 12. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



13. Planning Commission Request to Attend MTA Training


Motion by Supervisor Raymond to approve one person from the Planning Commission to attend and they must notify us by Monday, July 7, 2008. Second by Clerk Russelburg.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



14. Townhall


Motion by Clerk Russelburg to allow Supervisor Raymond to hold a Townhall meeting on July 17, 2008, at 7:00 p.m. at the Cherry Beach Center. Second by Trustee Terhune.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



15. Request to Waive Late Fee


Motion by Trustee Terhune to deny the waiving of the late fee of Kimberly Bruce. Second by Treasurer Courtney.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED



16. Township Par Plan Insurance


Motion by Trustee Terhune to table the decision until we have further information, to be decided at the August, 2008, Board meeting. Second by Clerk Russelburg.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED


FYI:


Supervisor Raymond gave an update on the water shed meeting held July 1, 2008.



Motion by Trustee Terhune to approve the Supervisor to attend the SEMCOG University on July 15, 2008, including normal payments. Second by Clerk Russelburg.


Vote on the Motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED


Supervisor Raymond gave an update on the water shut offs.



PUBLIC COMMENTS:


There were no public comments.



ADJOURNMENT:


Motion by Clerk Russelburg to adjourn the meeting at 10:42 p.m. Second by Treasurer Courtney.


Vote on the motion: AYES: All NAYS: None ABSENT: Trustee Pelc

MOTION CARRIED.








________________________________ __________________________________

Lori J. Russelburg, Clerk Thomas H. Raymond, Supervisor

Cottrellville Township Cottrellville Township