REGULAR BOARD MEETING MINUTES
COTTRELLVILLE TOWNSHIP
OCTOBER 1, 2008
(DRAFT)
Supervisor Raymond called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL:
PRESENT: Trustee E. Sue Terhune, Trustee Bernard Pelc, Treasurer Dian Courtney,
Clerk Lori Russelburg, Supervisor Thomas Raymond
ABSENT: None
GUESTS: None
APPROVAL OF THE AGENDA:
ADDITIONS:
Under CORRESPONDENCE
Item 1 Fire Reports for August
Under OLD BUSINESS
Item 2 Klingler Salt Water Disposal Lease
Under NEW BUSINESS:
Item 9 Assessment Statements
Item 10 Private Water Lines
Item 11 Water Meter Purchase
Item 12 Supervisor’s Phone Expense
Item 13 SEMCOG and MTA Report
Motion by Trustee Terhune to accept the agenda with the items added. Second by Trustee Pelc.
Vote on the motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
CONSENT AGENDA
Approval of the September 3, 2008, regular Board meeting minutes
- change on the first page, Item 12, “Park Picnic” to “Annual Township Picnic.”
Approval of Treasurer’s report
Approval of checks written
Approval of accounts payable
Approval and filing of correspondence received
Motion by Treasurer Courtney to approve the consent agenda. Second by Trustee Terhune.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD:
The following residents had questions and/or comments for the Board:
Beverly Kopec - Shea Road
Howard Heyl - 7112 McKinley Road
Dave Buckley - 7288 Broadbridge Road
Dr. William Drake - 6787 South River Road
OLD BUSINESS:
1. Hourly Compensation Committee Recommendation
Motion by Trustee Terhune to pay the July and August, 2008, hourly wages with corrections; Treasurer Courtney, 62.75 hours; Clerk Russelburg, 61 hours; Supervisor Raymond, 123 for July and 85 for August; and the Treasurer is to sign the checks. Second by Trustee Pelc.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
2. Klingler Salt Water Disposal Lease
Motion by Trustee Terhune to approve the Salt Water Disposal Lease with Klingler Industries, Inc., per the September 5, 2008, letter from John McNamee and the agreement will be dated October 1, 2008, and the contract commencement date will be January 1, 2007. Second by Trustee Pelc.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
NEW BUSINESS:
1. Purchase of New Computer in Clerk’s Office
Motion by Supervisor Raymond to order the computer and get it replaced for the Deputy Clerk with labor costs and Hi-Tech is to use what they can from the Deputy Clerk’s computer on the Deputy Treasurer’s computer. Second by Treasurer Courtney.
Roll Call Vote: AYES: Trustee Pelc, Treasurer Courtney, Supervisor Raymond, Trustee Terhune, Clerk Russelburg
NAYS: None
ABSENT: None
MOTION CARRIED
2. December Newsletter
Due to new elected officials in November and the Treasurer being busy with winter taxes, the Newsletter will be mailed in January. No motion required.
3. Add Delinquent Water & Sewer Bills to Tax Bill
Motion by Trustee Pelc that the cut-off date for the tax rollover for delinquent sewer and water be made October 17th and a letter be sent out immediately to those 77 people who owe the Township $40,118.33. Second by Clerk Russelburg.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
4. Request from Assessor to Attend BS&A Class
Motion by Clerk Russelburg to allow Barb Schutt to attend the BS&A Equalizer Special Assessment System class on October 29, 2008, in Bath, Michigan, with payment of mileage and any meals while there. Second by Supervisor Raymond.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
5. Request From Treasurer to Attend BS&A Class for Fund Accounting
Motion by Trustee Terhune to allow Dian Courtney to attend the October 7, 2008, Fund Accounting I in Bath, Michigan, including mileage and meals. Second by Clerk Russelburg.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
6. Request to Waive Utility Bill Late Fee
Motion by Trustee Terhune to not waive the penalty as is the policy of the Board. Second by Treasurer Courtney.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
7. Water District Petitions
Motion by Trustee Terhune to accept the additional 4L water petitions and 5A water petition and the Clerk to verify the signatures and the Assessor to verify the acreage. Second by Clerk Russelburg.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
8. Approval to Pay Bills - WD 2A
Motion by Clerk Russelburg to approve the payment of two invoices submitted; one for $3,645 and the other for $60,468.17 from Dave Lewandowski and DiPonio. Second by Trustee Terhune.
Roll Call Vote: AYES: Trustee Pelc, Treasurer Courtney, Supervisor Raymond, Trustee Terhune, Clerk Russelburg
NAYS: None
ABSENT: None
MOTION CARRIED
9. Assessment Statements
Motion by Treasurer Courtney to leave the statement as it is, the due date was August 31st without penalty or interest; that starting September 1st is the 5.5% interest on the bill owed.
Motion failed for lack of support.
Motion by Supervisor Raymond to go with the September 30th due date; anybody that paid interest, then we credit their assessment whatever amount they paid in interest fees.
Motion failed for lack of support.
10. Private Water Lines
Motion by Trustee Terhune to not charge an additional fee to metered customers in Water District 2A; if there is no record of a tap fee, they have to pay a tap fee. Second by Clerk Russelburg.
Vote on the Motion: AYES: All NAYS: None ABSENT: None
MOTION CARRIED
11. Water Meter Purchase
Motion by Trustee Pelc to approve the purchase of 100 5/8" x 3/4" meters and 100 readers for River Road, half to be paid for by the sewer fund and half to be paid for by the water fund accounts. Second by Treasurer Courtney.
Roll Call Vote: AYES: Treasurer Courtney, Supervisor Raymond, Trustee Terhune, Clerk Russelburg, Trustee Pelc
NAYS: None
ABSENT: None
MOTION CARRIED
Motion by Trustee Pelc to buy 50 1" meters and readers for Water District 2A. Second by Trustee Terhune.
Roll Call Vote: AYES: Trustee Terhune, Clerk Russelburg, Trustee Pelc, Treasurer Courtney, Supervisor Raymond
NAYS: None
ABSENT: None
MOTION CARRIED
12. Supervisor’s Phone Expense
Motion by Trustee Pelc to pay $287.76 for Supervisor Raymond’s phone bill and on a future monthly basis it will be $60 total per month. Second by Trustee Terhune.
Vote on the Motion: AYES: Four (4) NAYS: One (1) ABSENT: None
MOTION CARRIED
13. SEMCOG & MTA Report
Trustee Pelc gave a quick summary of a SEMCOG meeting and an MTA meeting he had attended.
No motion required.
PUBLIC COMMENTS:
The following audience members made comments and/or had questions for the Board:
Mary Agnes Simons
Pat Runyon
Unidentified Resident
Beverly Kopec
(Trustee Terhune was excused at 10:45 p.m.)
Don Armstrong - 8129 River Road
FYI:
- The next food pantry will be on November 19, 2008, at the Marine City Airport
- Mr. Todd Nelson explained the bedding on the pipes in Water District 2A
- Township Halloween Party will be on October 26, 2008, at 11:00 a.m. to 1:00 p.m. at the Township park.
ADJOURNMENT:
Motion by Clerk Russelburg to adjourn the meeting at 10:51 p.m. Second by Supervisor Raymond.
Vote on the motion: AYES: All NAYS: None ABSENT: Trustee Terhune
MOTION CARRIED.
________________________________ __________________________________
Lori J. Russelburg, Clerk Thomas H. Raymond, Supervisor
Cottrellville Township Cottrellville Township