MINUTES OF THE REGULAR MEETING
OF THE
COTTRELLVILLE TOWNSHIP BOARD
WEDNESDAY, November 4th, 2009, AT 7:30 P.M.
DRAFT
The regular meeting was called to order by Supervisor Thomas Raymond, followed by the Pledge of Allegiance, at 7:34 p.m. in the Board Room of the Cottrellville Township Hall. Roll Call attendance taken.
Members Present: Supervisor Tom Raymond, Clerk Violet Pfaff, Treasurer Dian
Courtney, Trustee Beverly Kopec; Trustee Bernard Pelc.
Members Absent: None.
D). AGENDA APPROVAL:
ACTION: It was moved by Trustee Pelc, supported by Treasurer Courtney
to approve the agenda as presented with the following changes
and additions:
Under CONSENT AGENDA:
E-2). Remove from the Agenda: “Approval of Treasurer’s Report
as of 09-30-2009.”
E-11). Under Correspondence: Under FYI – Financial Report for the first six months was passed out by Supervisor Raymond, and discussed by the Board.
Move “Renewal of Assessment Administration Certification” for Barb Schutt to New Business as Item #1.
Letter from “Marine City High School all Night party,” request for
financial support.
Under NEW BUSINESS:
Resolution # 2009-10 to Item #2;
Bicycle path Ordinance to Item #3;
Appointment Letter to prepare “Continuing Disclosure Documents” by Stauder, & Barch to Item #4;
Item #5 Request for Payment by County under the Bond for Water District #3 & #4 as follows:
a). Image Master Inc., invoice ,
b). Dave Lewandowski, Project Engineer for Inspection & Survey fees;
c). DiPonio Pay Estimate #1.
Add #6) Purchase of Hand Held Bar Code Scanner.
Move “Request for Payment approval for County to pay invoices for Water Districts No. 3 and No. 4” from Consent Agenda to New Business.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
November 4th, 2009
Page Two
ACTION: Approval of the Agenda with the above amendments.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye; Treasurer
Courtney, Aye; Trustee Pelc, Aye; Trustee Kopec.
Ayes: 5; Nays: 0. Motion Carried.
E). CONSENT AGENDA:
1. Approval of Township Board Minutes of Regular October 7th, 2009
Meeting.
2. Treasurer’s Report as of 09-30-2009—not available; this item was
removed from the regular Agenda.
3. Approval of Treasurer’s Financial Investments Report as of 10-26-09
4. Approval of Payroll Checks
5. Approval of Electronic Fund Transactions (EFT’s) Take off $41.25 to correct list
6. Approval of Account Payables
7. Continuing Education:
a). MTA Programs for Cemeteries: Management, Operation & Perpetuation,” (3) 1-day sessions, November 17, 18 & 19,
Gaylord, Mt. Pleasant, Ann Arbor, respectively.
8. Correspondence:
a). Marine City Fire Runs for October 2009.
b). Ira Township Fire Dept Report for October 2009
c). Clay Township Christmas Party Invitation
d). Thank-You letter from Mrs. Alice Rieves, Mid-City Nutrition
e). Letter from St. Clair County Metropolitan Planning Commission re: County Master Plan
9. Moved this item to “New Business.”
10. Confirmation of Joni LeRoy to serve on Parks & Rec Committee
11. Note from Treasurer’s Office that they will not be attending MTA
Conference in Grand Rapids, in January 2010
F). GUEST SPEAKER KEN CUMMINGS FROM TRI-HOSPITAL EMS TO
ADDRESS TOWNSHIP BOARD. Spoke 20 minutes.
G). OPEN SESSION – ANYONE WISHING TO ADDRESS THE BOARD, MAY
DO SO AT THIS TIME. No one spoke at this time.
H). UNFINISHED BUSINESS:
1). Update on Water District No. 3 and No. 4
Minutes of the Regular meeting of the
COTTRELLVILLE TOWNSHIP BOARD
November 4th, 2009
Page Three
Supervisor Raymond advised that DiPonio Contracting officially began working on October 10th, going east on Markel about one- third of the way down McKinley Road, tree crew should be done on
Shea Road. They did hit a gas line on McKinley and there has been a fiber optic line on Starville that wasn’t supposed to be there;
other than that, we have been told they would be starting a second crew.
Per Don Chopp, they have pulled bacteria tests on Starville Road,
between Markel and Broadbridge and should have the results of
that test shortly.
2). Update on Water Meters Installation, by DPW Superintendent Don Chopp. Mr. Chopp advised that the job is going a little slower than he expected, that they are finding shut off valves that aren’t working, and are changing these out and making repairs as they go, expecting to be done by the December Board meeting.
3). Suggested policies for Disposal of Township Equipment & Property.
Supervisor Raymond advised that ABC Solutions has offered to take the used computer equipment, clear off the information, offer them for sale in his store and give us 50% of the sale price.
ACTION: Moved by Trustee Pelc, seconded by Treasurer Courtney to make the deal with ABC Solutions. All Ayes. Motion Carried.
I). NEW BUSINESS:
1). Renewal Certification fee to be paid for Assessor Barb Schutt, one half
by Clay Township, and $62.50 by Cottrellville Twp.
ACTION: Motion by Supervisor Raymond, supported by Trustee Pelc
to approve the cost sharing for Assessor Schutt’s Certification Renewal Fee, in the amount of $62.50.
All Ayes. Motion Carried.
2). Resolution # R 2009-10, Schedule of Fees for Application for Land Division.
ACTION: Motion by Supervisor Raymond, seconded by Treasurer Courtney, to adopt Resolution R 2009-10 schedule of fees for Land Division Application charges.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Aye. All Ayes. Motion Carried.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
November 4th, 2009
Page Four
3). Bicycle Path Ordinance.
ACTION: Moved by Trustee Pelc, seconded by Treasurer Courtney to send this Bicycle Path Ordinance to Attorney John B. McNamee for review. All Ayes. Motion Carried.
4). Request to have Supervisor sign Appointment Letter to Stauder, Barch & Associates, Inc. to act as dissemination agent on behalf of Cottrellville Township and prepare & file the “continuing disclosure documents” each year beginning September 30th, 2010, fee of $400 charge per year.
ACTION: Moved by Trustee Pelc, supported by Trustee Kopec to
authorize Supervisor Raymond to attempt to negotiate the charge of $400 per year for 20 years and if not, sign the
appointment letter as presented. All Ayes, Motion Carried.
5). Request for Payment by the County to pay the following invoices under the Water District No. 3 and No. 4 Bond:
a). ImageMaster Inc. Invoice #23947, dated 10-01-09, to typeset, completed with audits and graphics, preliminary Official Statement and Official Statement, for Limited Tax General Obligation, Bonds, series 2009 for Water Districts No. 3 & No. 4., in the amount of $5,462.70 (to be paid by County Bond).
ACTION: Moved by Trustee Pelc, seconded by Clerk Pfaff, to
approve the ImageMaster Inc. Invoice in the amount of $5,462.70 to be paid out of bond funding.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Aye.
5 Ayes; 0 Nays ; Motion Carried.
b). David C. Lewandowski, Project Engineer, Invoice for Field Surveying & Inspection Fees & Services from 07-23-09 through 10-20-09, invoice #440, dated 10-28-09 in the amount of $21,830.00 AND
c). DiPonio Contracting Inc, Pay Estimate #1 for Water District No. 3 and No. 4, in the amount of $ 234,681.75.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
November 4th, 2009
Page Five
ACTION: Moved by Trustee Pelc, and seconded by Treasurer Courtney to request that the County pay out of bond funds for Water District No. 3 & No. 4, David C. Lewandowski , $21,830.00 and DiPonio Contracting, Pay Estimate #1 in the amount of $234,681.75.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Aye.
5 Ayes; 0 Nays, Motion Carried.
6). Request to buy hand-held bar code scanner for Clerk’s office.
ACTION: Moved by Supervisor Raymond, supported by Treasurer
Courtney to purchase a hand-held bar code scanner from
BS&A for $250.00 for the Clerk Office.
Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;
Treasurer Courtney, Aye; Trustee Kopec, Aye;
Trustee Pelc, Aye.
5 Ayes; 0 Nays, Motion Carried.
7). St. Clair County Parks & Recreation 2009 Millage Request.
ACTION: Moved by Supervisor Raymond, Seconded by Trustee Pelc
to approve the paperwork and submit the 2009 Millage request from the St. Clair County Parks & Recreation.
All Ayes, Motion Carried.
8). Proclamation to E. Sue Terhune for her years of service on Parks &
Recreation Committee.
Proclamation was read aloud to all.
ACTION: Moved by Supervisor Raymond, seconded by Trustee Pelc, to adopt the Proclamation to E. Sue Terhune for her many years of service on the Cottrellville Township Parks & Recreation Committee. All Ayes; Motion Carried.
9). Request for a Closed Session under the Open Meetings Act.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP BOARD
November 4th, 2009
Page Six
ACTION: Moved by Trustee Pelc, supported by Supervisor Raymond to hold a Closed Session of a Special Meeting, tomorrow, Thursday, November 5th, 2009 at 3:00 p.m. in the Board Room of the Township Hall; directing Clerk Pfaff to post same on the door of the Hall.
All Ayes; Motion Carried.
J). PUBLIC COMMENTS: None
K). ADJOURNMENT: With no further business, the meeting was adjourned at 9:13 p.m.
Respectfully submitted by:
_____________________________ _____________________________
Violet C. Pfaff, Clerk Thomas H. Raymond, Supervisor
COTTRELLVILLE TOWNSHIP COTTRELLVILLE TOWNSHIP
VCP/ mas