MINUTES OF THE REGULAR MEETING

OF THE

COTTRELLVILLE TOWNSHIP BOARD

WEDNESDAY, December 2nd, 2009, AT 7:30 P.M.

DRAFT

The regular meeting was called to order by Supervisor Thomas Raymond, followed by the Pledge of Allegiance, at 7:31 p.m. in the Board Room of the Cottrellville Township Hall. Roll Call attendance taken.


Members Present: Supervisor Tom Raymond, Clerk Violet Pfaff, Treasurer Dian

Courtney, Trustee Beverly Kopec.

Members Absent: Trustee Bernard Pelc.


D). AGENDA APPROVAL:


ACTION: It was moved by Treasurer Courtney, supported by Trustee Kopec, Courtney to approve the agenda as presented with the following changes and additions:


Under: CONSENT AGENDA:

E-3). Remove from the Agenda: “Approval of Treasurer’s Report

as of 11-30-09, at the request of the Treasurer.


E-4). Under Financial Investments updated 12-02-09, change total from $836,800.75 to $761,800.75.


Under NEW BUSINESS: Please ADD

E-9). Approval of Invoice from St. Clair County Road Commission, dated 11-25-09 in the amount of $534.91 (township’s share 29% of $1,844.50) for removal of trees on west side of McKinley Road, from Shea Road to Broadbridge Road (Work Order previously approved by Twp Board on September 2nd, 2009).


Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye; Treasurer

Courtney, Aye; Trustee Kopec, Aye; Trustee Pelc, Absent.

Ayes: 4; Nays: 0. Absent: 1. Motion Carried


E). CONSENT AGENDA:


  1. Approval of the Township Board Minutes of November 4th, 2009 meeting.

  2. Approval of Special Meeting Township Board Minutes for Closed Session of November 5th, 2009.

  3. Removed from Agenda, Treasurer’s Report for 11-30-09, at the request of the Treasurer.

  4. Approval of Treasurer’s Financial Investments Report as of December 2nd, 2009 from Changing $836,800.75 to $761,800.75.

  5. Approval of Payroll Checks.

  6. Approval of Electronic Fund Transactions (EFT’s).

Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

Page Two



  1. Approval of Accounts Payable.

  2. No Continuing Education requested by anyone.

  3. Correspondence:

a). Marine City Fire Runs for November, 2009.

b). Ira Township Fire Dept Report for November 2009.


Additional Action requested of Supervisor:

Obtain an actual report of the illegal burn (on Starville Road)

and invoice the property owner the charges to our township.


ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec

to approve the Consent Agenda with all support materials, amendments & corrections supplied.


Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye; Treasurer Courtney, Aye; Trustee Kopec, Aye; Trustee Pelc, Absent.

Ayes: 4; Nays: 0; Absent: 1. Motion Carried.


F). OPEN SESSION --- ANYONE WISHING TO ADDRESS THE BOARD, MAY DO SO AT THIS TIME.


1). David Danneels, Broadbridge Road, “Last board meeting, it was discussed by the board, that the township might have to take over the Cemetery. Why?” It was explained by the Supervisor that the

State mandates that if those running it, decide to quit running it, or

if it should slip into a maintenance problem, it falls upon the local

township government entity to pickup the management.



2). David Buckley, 7288 Broadbridge Road, “ The Supervisor just

mentioned that this property owner where the illegal burns took place on Starville Road, what was he burning and what trouble is he in?” It was explained by the Supervisor that you can not burn in

the township, without a burning permit, so that we know what you are burning and where you are burning it. You have certain limits

as to what size fire you are burning, so if the fire dept gets a call, they can advise the caller of what is going on, and of course, if it should get out of hand, how to respond. This property owner is in trouble because he had no permit, and Ira Twp had to respond not once, but twice to help him put it out. These calls are billed to the township, and therefore, unless the township gets reimbursed from the property owner, this comes out of every tax payer’s pocket for these mistakes.

Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

Page Three


3). Patricia Runyon, 7476 Broadbridge Road “ What was the burning smell yesterday, December 1st, and who was it?”

Supervisor advised that he did not know, however, there was a west wind yesterday, perhaps it was someone in Ira Township, as you are on the westerly township line.


G). UNFINISHED BUSINESS:


1). Update on Water District No. 3 & No. 4. The west mile of Markel, Starville between Arnold & Markel, Arnold is finished

at west end will be done. There is 400 to 500 ft on Starville

north of Markel yet to be done, and the last 1200 ft should be

completed by the end of December. McKinley Road south of Lozen is very soupy, east on Shea Road, down from McKinley the Cable & Telephone lines are on the poles.


The bad news is that there will be no boring according to DiPonio, after the 18th of December, until about January 11th,

2010.


H). NEW BUSINESS:


1). Request for Approval of the following payments to be paid by St. Clair County DPW for Water Districts No. 3 and No. 4 from Bond disbursements:


1-a). ACTION: Motion by Treasurer Courtney, supported by Trustee Kopec to approve payment by St. Clair County DPW to David C. Lewandowski, Project Engineer, for field surveying & inspections fees & services from 10-15-09 through 11-20-09, Invoice # 441, dated 11-20-09 for Water District No. 4 in the amount of $840.00 AND

Invoice # 442 dated 11-20-09 for Water District No. 3,

in the amount of $14,777.50 for a grand total statement amount of $15,614.50.


Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye; Treasurer Courtney, Aye; Trustee Kopec, Aye;

Trustee Pelc, Absent.

Ayes: 4; Nays: 0; Absent: 1. Motion Carried.


1-b). ACTION: Motion by Trustee Kopec, seconded by Treasurer Courtney to approve payment by St Clair Count y DPW to DiPonio

Contracting inc., water main contractor Pay Estimate #2,

Invoice total for Water District No. 3 & No. 4, in the amount of $490,243.95.


Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

Page Four



Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;

Treasurer Courtney, Aye; Trustee Kopec, Aye;

Trustee Pelc, Absent.

Ayes: 4; Nays: 0; Absent: 1. Motion Carried.


2). Request for Approval of the Letter of Understanding issued by the City of Marine City to extend the 2008-2009 Emergency Medical Services & Fire Protection Contract. Please note that we shall be

receiving a similar Letter of Understanding from Ira Twp, also extending our contract for the coming year.


ACTION: Motion by Clerk Pfaff, seconded by Treasurer Courtney to

approve & authorize the Supervisor to sign the agreements

with both the City of Marine City and Township of Ira to

extend the 2008-2009 Emergency Medical Services & Fire

Protection Contracts without increases in costs for coming

year. All Ayes. Motion Carried.


3). “Resolution of Interest” request to be considered as a possible host community to assemble several hundred acres of land to go into the Economic Development Alliance of St. Clair County for future industrial development.


After a short discussion that the Supervisor wants to re-check our Master Plan as some of this scares both he, the Treasurer & Trustee. Clerk Pfaff suggests the township wait to see what Mr. Manter is going to with his big building, and Supervisor will talk to County Commissioner Wally Evans & County Controller Shaun Groden, on this west end of our township and the east end of

Ira before endorsing or denying this interest.


ACTION: Motion by Supervisor Raymond, supported by Trustee Kopec to table this action until next meeting, when some of these things can be researched and Trustee Pelc is present

for the vote. All Ayes; Motion Carried.


4). Request for Electrical Inspection Fees for Township hall work for

Christmas Decorations.


ACTION: Motion by Supervisor Raymond, supported by Clerk Pfaff to waive all fees except the $40 fee to Fred Ouellette for inspection of the additional work performed by electrical contractor for our own township hall. All Ayes. Motion Carried.




Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

Page Five



5). Memo from Clerk Pfaff requesting the change of the day of the month to conduct Regular Township Board meetings from the first Wednesday to the second Wednesday of the month.


ACTION: Motion by Trustee Kopec seconded by Treasurer Courtney to change the meeting date for Regular Township Board Meetings from the first Wednesday of month to the second Wednesday of the month beginning January 2010, the first meeting to be held January 13th, 2010. All Ayes, Motion Carried.


6). Adoption of the Cottrellville Township Meeting Schedule & Calendar for 2010.


ACTION: Motion by Supervisor Raymond, seconded by Treasurer Courtney to approve the schedule for the

second Wednesday of the month, along with all the

scheduled meetings for Planning Commission and

Parks & Recreation Committee, and Official Holiday

Schedule to be prepared by the Clerk and published

in the paper. All Ayes. Motion Carried.


7). Approval to host the St. Clair County Road Commission & Board

of Public Works in July, 2010, in our Township Hall.


ACTION: It was moved by Treasurer Courtney, seconded by

Clerk Pfaff to approve the hosting of the St. Clair

County Road Commission & DPW meeting in our Township hall on Tuesday, July 20th, 2010. Also to publish same in our official calendar & meeting schedule in the newspaper. All Ayes. Motion Carried


8). Report on Township Newsletter to be mailed with December 1st, 2009 Property Tax Bills.


After a short discussion by the Treasurer that she had no time to

put together a newsletter as instructed by the Township Board, it

was decided to utilize the information provided by the Deputy Clerk

on her own time at home and have Ready,Set,Mail prepare the two

sided, one page document and mail it from the tax property list provided by the Treasurer, as soon as possible.





Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

Page Six



ACTION: It was moved by Supervisor Raymond, Supported by

Trustee Kopec to authorize the Supervisor to give

direction to the Deputy Clerk to complete the production of the Township Newsletter, to be mailed

out as soon as possible, reproduction & mailing costs

not to exceed proposal price of $639.12. Also to add in the newsletter the change of meeting date for future township board meetings from the first Wednesday of the month to the second Wednesday of the month, beginning with January 13th, 2010.


Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;

Treasurer Courtney, Aye; Trustee Kopec, Aye; Trustee Pelc, Absent.

Ayes: 4; Nays: 0; Absent: 1. Motion Carried.


9). Invoice from St. Clair County Road Commission, dated 11-25-09 in the amount of $534.91 (Township’s Share 29% of $1,844.50) for removal of trees on west side of McKinley Road, from Shea Road to Broadbridge Road. (Work Order previously approved by Township board on September 2nd, 2009).


ACTION: Motion by Trustee Kopec, seconded by Treasurer

Courtney to approve payment of $534.91 to St. Clair

County for removal of trees on west side of McKinley Road from Shea to Broadbridge Road.


Roll Call Vote: Supervisor Raymond, Aye; Clerk Pfaff, Aye;

Treasurer Courtney, Aye; Trustee Kopec, Aye;

Trustee Pelc, Absent.

Ayes: 4; Nays: 0; Absent: 1, Motion Carried.


I). SUPERVISOR’S: FOR YOUR INFORMATION:


a). Food Pantry Dates have been requested & approved at the Marine City Airport, for Wednesday,

February 24th, 2010

July 21st, 2010 and

October 13th, 2010.


b). Report from attending “MTA Programs on Cemeteries: Management, Operation & Perpetuation.” Class was attended by

Supervisor Raymond, Trustee Kopec, and Deputy Clerk Simons.





Minutes of the Regular Meeting of the

COTTRELLVILLE TOWNSHIP BOARD

December 2nd, 2009

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c). Report on “Community Collaboration & Leadership Summit” conference attended by Supervisor Raymond.


d). No update on Fire Authority.


e). Mention of Christmas Decorating Gang for the Township Hall:

Bob & Vi Pfaff, Bev & Hank Kopec, Mary Agnes & Wes Simons,

Gary Simons, Jr., Don Armstrong, Ken Saunders, Patricia Runyon,

Don Chopp, Jack MacEwan, and Vicke & Tom Raymond.


The inside Christmas Tree donated by Building Official Bill Klaassen, decorated by Township Deputy Treasurer & Deputy Clerk.


f). Letter from Township Attorney John McNamee re: Ira Twp Water

Rate Increase.


g). By Treasurer Courtney, Fifth-Third Bank re: bank charges, request for Mr. Carl D’Andrea to address the Board at next Board meeting.


J). PUBLIC COMMENTS:


1). Mrs. Pat Runyon questioned whether the people can be forced to allow industry to come into our township in the areas they request?

She advising that most residents don’t want it to come into our township.


2). Mr. Dave Danneels, advised that his feelings were it would probably be better tax wise, if we could get more industry into our township.


3). Mr. Don Armstrong advising that the “Industry of the Future” is the “Service Industry,” not manufacturing, thanks to automation & technology.


K). ADJOURNMENT: With no further Business to conduct, the meeting was adjourned at 8:44 p.m.


Respectfully submitted by: COTTRELLVILLE TOWNSHIP


____________________________ ___________________________

Violet C. Pfaff, Clerk Thomas H. Raymond, Supervisor

VCP/mas