COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE
MINUTES OF THE REGULARLY SCHEDULED
MEETING FOR
March 8th, 2010 at 7:00 p.m.
1.) The regularly scheduled meeting was called to order at 7:01 p.m. in the Board Room of the Cottrellville Township Hall and attendance taken by Chairperson Mary Agnes Simons.
2). ATTENDANCE:
Members Present: Michelle Davis, Vickie Perreman,
Stefano Casadei, Joni LeRoy, and
Mary Agnes Simons.
Members Absent: Jynil Schneider, Excused.
3). APPROVAL OF MINUTES:
Minutes of March 8th, 2010 meeting were passed out to the member-
ship.
ACTION: It was moved by Casadei, seconded by Perreman, to approve March 8th, 2010 minutes as presented and place them on file. All Ayes. Motion Carried.
4). AGENDA APPROVAL:
Nothing new added to the Agenda.
5). PUBLIC COMMENTS: No Public Comments as there was no public.
6). TREASURER’S REPORT FOR FEBRUARY 8th, 2010.
Committee Treasurer Vickie Perreman offered an update on the Treasurer’s Report, however is not getting the correct data through the Deputy Clerk.
ACTION: It was moved by Simons, seconded by Davis to table the Report for February, 2010 until next month.
All Ayes. Motion Carried.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE
March 8th, 2010
Page Two
7). UPDATE & LAST MINUTE INSTRUCTIONS BY EVENTS CO- ORDINATOR MICHELLE DAVIS REGARDING THE EASTER EGG HUNT.
Michelle Davis advised that she purchased another $113.96 in articles for the Easter Egg Hunt. Receipts were accepted & signed by Treasurer Perreman to forward to the Twp Clerk for payment.
Joni LeRoy graciously donated several items for the Hunt through the
Library, such as golden eggs, pencils & treat bags to hand out.
Michelle Davis advised that she had went through the Walmart Store and
found the bikes she wanted to purchase for the Easter Egg Hunt. They were Huffy bikes, one 12” girl’s bike and one 12” boy’s bike; one 16” girl’s bike, and one 16” boy’s bike; one 20” girl’s bike & one 20” boy’s bike.
Mary Agnes Simons to purchase the bikes and pick them up & place in
Township Garage. Michelle asked everyone to report for the hunt at
12:45 p.m. on Sunday afternoon, March 28th, 2010.
8). UPDATED ON BUDGET FOR PARKS & REC FYE: 03-31-2011:
Discussion on the arborvitaes trees costs of purchase of trees, digging them up, hauling them to the park and re-installing them around three sides the pavilion. Estimate of $48 per tree, plus the cost of renting the tree spade to perform this work.
Mary Agnes Simons advised that she had about another hour’s worth of work to prepare the budget to be submitted to the Twp Board for this year’s budget. She will e-mail everyone a copy for review before she submits the final draft to the Supervisor for his budget. The Supervisor
has requested a “wish list” to complete the rest of the park. This will also
be attached to the budget request as well.
9). UPDATE ON COTTRELLVILLE TOWNSHIP’S PARKS & REC MASTER PLAN:
Simons reported that the Township Board did authorize the Supervisor to enter into the agreement & to have Birchler begin the master plan for the Parks & Recreation Plan for Cottrellville Twp. Simons will advise when an
appointment date is set up for meeting with the Supervisor, Clerk & Chairperson of Parks & Rec in case other members are able to make it.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE
March 8th, 2010
Page Three
10). UPDATE ON THE RIVER FRONT PARK PURCHASE:
Simons advised the Supervisor & she had met with the Real Estate Broker
and the property owner with a list of our requests & ideas for the property
in question. It was decided that the agent would forward us a “letter of intent” describing the discussion and to accept our offer with the conditions, which include getting this idea on the August Primary Voting Ballot for a vote of the residents.
11). ROUND TABLE:
Simons advised that she has two proposals for fencing around the basketball court, one for 4 ft tall and one for 6 ft tall fencing. It was decided that 8 ft tall fencing still would not be tall enough, and general consensus was to ask them to rebid one more time, at 10 ft tall fencing around the entire basketball court.
It was also requested that we find (2) soccer aluminum goal posts, new net, and two flags for under $5,000. This was to be added into the “wish list” for the Budget request.
It was also noted that we would require “marking” equipment for the fields, ice rink set up for next year, grading & dozing of the imported fill dirt, placing the topsoil back over the raised field, seed, fertilize and mulch the disturbed areas, as well as fertilizing the rest of the park & trees on the berms. It was also requested that the new budget have a line item for
asphalt paving the walking path around the park.
The most important thing that the Committee would like to have installed this year, is the electrical for the existing pavilion and the future pavilion & pitching machine.
Stefano Casadei advised that he believed the Marine City Little League will be using our ballfield as a practice field all that it can. Simons advised that she heard from a team from Palms School who contacted her in February about an “under 10 yr olds” team. She is supposed to call us
back around the end of March for setting up exact dates & times. Her name is Robin Lyszczyk. As soon as we hear from her, then we can set
up any other teams who want to play on our ball field but we have promised her the field first because she called first.
Minutes of the Regular Meeting of the
COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE
March 8th, 2010
Page Four
Simons advised that she will put the scheduled playing times for the ball field on a calendar so we can see what is available and what is left. Once
we have that nailed down, we should probably post it in the display case in
the park and furnish a copy to Stefano Casadei for his timing for checking out the park for maintenance items.
12). ADJOURNMENT: With no further business, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Mary Agnes Simons, Chairperson
Cottrellville Township
PARKS & RECREATION COMMITTEE