D R A F T C O P Y


COTTRELLVILLE TOWNSHIP

PARKS & RECREATION COMMITTEE

MINUTES OF THE REGULARLY SCHEDULED

MEETING FOR MARCH 9TH, 2009 AT 7:00 P.M.


  1. The regularly scheduled meeting was called to order at 7:00 p.m. in the Conference Room, by Chairperson, Mary Agnes Simons and attendance taken.


  1. ATTENDANCE:


Members present: Michelle Davis, Stefano Casadei, Mary Agnes Simons.


Members absent: Vickie Perreman, Excused; E. Sue Terhune, Excused; Jynil

Schneider, excused.


  1. APPROVAL OF MINUTES: Minutes of Regular Meeting held February 2nd, 2008.


The approval of these Minutes have been tabled until next month, as Secretary Jynil

Schneider was absent for tonight’s meeting.


4. AGENDA APPROVAL – No Additions to the Agenda.


  1. PUBLIC COMMENTS: Since there was no one in the audience, there were no comments.


  1. FINANCIAL REPORT:


Treasurer Vickie Perreman forwarded us copies of the financial report for the month

ending: February 28th, 2009.


ACTION: Financial Report was tabled until next meeting.

  1. COPY OF PROPOSED BUDGET FOR 2009/2010 FYE: 03-31-2010:


Copy was supplied for Committee members however no word as to what our final

budget outcome will be. Decision should be made March 31st.


  1. RENTAL UPDATES FOR PARK PAVILION: (2 Reservations)


a). Letter from Lisa Elliott, Algonac Head Start, requesting waiving of $30 Reservation

Fee, for May.

After a short discussion, it was decided that we would not be able to waive any

reservation fees because of one group who had left it in a mess, and we had no

deposit to clean up the debris.

b). Cartwright/Montague reservation for July.


  1. FIVE YEAR RECREATION MASTER PLAN APPROVAL BY TOWNSHIP BOARD:


Approval was given by Township Board immediately after the Public Hearing held March

4th, 2009.


  1. SOFTBALL FIELD UPDATES & BASEBALL DIAMOND RENTAL POLICIES:


Chairperson Simons advised that she was giving Stefano Casadei permission to line

up volunteers, Bill Shreeve and Dave Charbeneau, to complete ballfield by May 1st.





D R A F T C O P Y


Minutes of the Regular Meeting . . .Continued

COTTRELLVILLE TOWNSHIP PARKS & RECREATION COMMITTEE

March 9th, 2009

Page Two



  1. DISCUSSION OF PARK OPENING & EASTER EGG HUNT:


With the Easter Egg Hunt and Park Opening set for Sunday, March 29th, 2009,

Events Co-ordinator Michelle Davis advised she will prepare the School Handout,

contact the Easter Bunny (Bill Shreeve), Simons will post the event in the Calendar

of Events in the Voice Newspaper. Davis would like to have a another meeting,

“last minute” on Monday, March 23rd at 7:00 p.m.


Simons will be contacted by Davis with the list of prizes, to be ordered from the

mail-order outfit,and request it be placed on the Township Credit Card.


Michelle Davis will order donut holes from Paul’s Bakery in town, and Stefano will

obtain the apple juice so there will be some snacks for the kids.


It was also suggested that we purchase two bikes, one girl’s and one boy’s bike to raffle off at the Easter Egg Hunt. Michelle will make the purchases at Walmart or wherever she

finds the best deal, at under $100 each per bike.


We will ask if Supervisor Tom Raymond can contact the Community Service Workers

to work in the Park prior to the Opening in an attempt to spruce things up. We will then

have to schedule future work around Sue Terhune’s schedule as we are sure she will

require some extra help too!


12. DISCUSSION OF SPRING FLING SET FOR MAY 17TH, 2009


We will ask Supervisor Raymond to talk with Voice Newspaper Writer Jeri Packer to

feature our Spring Fling Event in the paper.


Will talk about this more at the next meeting.


  1. CONTACT FROM TOM McCONNELL, JR., RE; SUPPORT FOR YOUTH CENTER;


Chairperson advised that Mr. McConnell was requesting support for the Youth

Center being planned for the old Ward-Cottrell School. Any kind of support, financial,

work in kind, anything in way of support. He was advised to send us a letter with whatever information he can supply, so it can be presented to our committee.


  1. ROUND TABLE DISCUSSION: None.


15. ADJOURNMENT: Meeting adjourned at 8:15 p.m.


YOUR NEXT MEETING IS SCHEDULED FOR MONDAY, MARCH 23RD, 2009

AT 7:00 P.M.


Respectfully submitted by,


Mary Agnes Simons, Chairperson