COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE MEETING
MINUTES OF THE REGULAR MEETING SCHEDULED FOR
June 8, 2009 at 7:00 p.m.
1. Regularly scheduled meeting called to order at 7:08 p.m. by Chairwoman Mary Agnes Simons at the Cottrellville Township park, and attendance taken.
2. Members Present: E. Sue Terhune, Stefano Casadei, Mary Agnes Simons, Jynil Schneider, Vickie Perreman.
Members Absent: Michelle Davis (Excused)
Audience Attendance: No Audience in attendance.
3. MINUTES:
Minutes for May11th, 2009 Meeting, were handed out by Simons.
ACTION: It was moved by Terhune, seconded by Casadei, to approve the minutes of the 5-11-09 meeting, with two changes, and place them on file. Changes were that the first word of the second paragraph under Round table discussion should be changed from Sue to Stefano. The second change is to the adjournment agenda item number. The number should be changed from 11 to 12. All Ayes. Motion Carried.
4. AGENDA APPROVAL:
ACTION: It was moved by Schneider and seconded by Casadei to accept the agenda for the 6-8-09 meeting. All Ayes. Motion Carried.
5. PUBLIC COMMENTS:
No Public Comments
6. FINANCIAL REPORT:
Perreman went over a financial report dated April 30, 2009 for the committee's review.
Perreman indicated that according to the Township we have a $60,000 budget for fiscal year ending March 31, 2010. The remaining balance from FYE March 31, 2009 of $19,496.51 will be deducted from that figure, which brings the committee's operating budget to $23,003.99. Perreman also distributed a draft copy of a 2009/2010 Parks and Recreation Budget as well as a monthly report of accountings as of May 31, 2009.
The following discussion occurred regarding the monthly budget report as of 5/31/09:
Invoice for $3,550.00 were submitted for millings (not including grading). This amount exceeds the amount that was agreed upon by the committee. This matter is tabled to next month so that Simons can investigate further.
Expenses for the month were $3,626.97.
Balance as of 5/31/09 is $19,377.02
Pavilion rentals in May were $340.00 with $60.00 in refunds ($615.00 in rentals Y.T.D.).
The invoices for portable toilets have a slight discrepancy and will be further looked into next month.
The 1st kid to kid sale netted a $20.00 profit.
ACTION: It was moved by Terhune and seconded by Simons to accept the May 31, 2009 financial report. All Ayes. Motion Carried.
7. RECAP OF THE KID TO KID SALE
There were 4 vendors that participated with a net profit to the township of $20.00. It was discussed that more advertising should happen and earlier in the year to help increase attendance.
No Action Necessary.
8. RECAP OF PERENNIAL SALE:
Six participants came to exchange flowers. It was discussed that more advertising should happen and earlier in the year to help increase attendance.
No Action Necessary.
9. PLANNING FOR ANNUAL TOWNSHIP PICNIC:
Tabled to next month.
10. REQUESTS SENT TO BOARD ABOUT LARGE PARTIES RENTING PAVILION
It was discussed that there are 5 groups having large parties renting the pavilion over the summer. Just a head's up of the fact that the parties will be there. Committee suggests doing a workshop at the end of the season to review rental policies.
Discussion was also had regarding the tarps that cover the pavilion sides. Due to liability issues, it was agreed that we cannot let groups use tarps (members of the committee have noticed groups using nails to put up tarps).
ACTION: It was moved by Perreman and seconded by Terhune that the old tarps that the township has will not be used as they are deemed unusable.
11. DISCUSSION REGARDING BUYING SIGNS TO KEEP MOTOR VEHICLES OF WALKING PATH:
It was discussed that there has been an issue regarding motor vehicles using the walking path to park by the baseball/softball field. Terhune suggested that there is a "no motorized vehicles" sign in the garage that can be put past he west end of the basketball court.
While on the topic of signs, the committee discussed buying vinyl signs to advertise park events for the future. Simons indicated that the signs are approximately $17.00 per lineal foot. The sign should read "Township Park Event This Sunday".
12. STEFANO CASADEI WEEKLY WAGE FOR PARK MAINTENANCE:
The committee discussed that Casadei's weekly wage for park maintenance should be $140.00 gross.
13. LUMBERJACK STORAGE BUILDING
It was decided by the committee that it will not approach Lumberjack regarding the donation of a storage building. There is a possibility that Lumberjack may donate a kid's playhouse type storage building for the park.
14. ARTICLES FOR JULY NEWSLETTER
Articles regarding pavilion rental, future members of the parks and rec committee, and use of the baseball diamond are all set to be published in the near future.
15. IDEAS FOR INCOME GENERATION
Casadei suggested the printing of banners that would be on fencing that could make money, and Terhune suggested advertising engraved paving bricks to generate income.
16. ROUND TABLE:
The committee discussed redesigning the garage to utilize it to allow teams to store sports equipment in it. It was discussed that we do not need a third portable toilet for the baseball diamond area. The benches for the baseball diamond area and the plaques needed for the donations will both be ordered mid to late June of this year. The committee also discussed getting a price for mulch for the playground area.
13. ADJOURNMENT:
With all the business completed, the meeting was adjourned at 8:45 p.m.
Respectfully submitted by,
Jynil Schneider