COTTRELLVILLE TOWNSHIP
PARKS & RECREATION COMMITTEE MEETING
MINUTES OF THE REGULAR MEETING SCHEDULED FOR
August 11, 2008 at 7:00 p.m.
1. Regularly scheduled meeting called to order at 7:08 p.m. by Chairwoman Mary Agnes Simons at the Cottrellville Township Hall conference room, and attendance taken.
2. Members Present: E. Sue Terhune, Stefano Casadei, Mary Agnes Simons, Jynil Schneider, Vickie Perreman, Michelle Davis
Members Absent: None
Audience Attendance: Walker Smith and Chris Smith
3. MINUTES:
Minutes for July 14th, 2008 Meeting, were handed out by Simons.
ACTION: It was moved by Terhune, seconded by Casadei, to approve the minutes of the 7-14-08 meeting, as presented, and place them on file. All ayes. Motion Carried.
4. AGENDA APPROVAL:
NO ADDITIONAL AGENDA ITEMS WERE ADDED.
ACTION: It was moved by Simons and seconded by Schneider to accept the agenda for the 8-11-08 meeting. All Ayes. Motion Carried.
5. PUBLIC COMMENTS:
Walker Smith and Chris Smith inquired into the planning regarding the walking path. They asked whether it would be leveled and/or covered with asphalt. He mentioned that he would like to attend these committee meetings in the future to gain an understanding of the parks and recreation committee vision.
Perreman explained our master plan to the audience members and discussed our budget to give them an understanding of how our committee operates including explaining the fact that we are an advisory committee of the full board.
Terhune explained to the committee that the Walker's have special permission to ride a four-wheeler in the park. Walker Smith stated he will be making this clear by putting a special permit on the 4-wheeler.
Chris Smith asked whether the committee will be putting in a rain garden by his property where the property is low. Terhune explained that a small rain garden will be installed between the walking path and his property. Chris Smith explained that he has concerns about that plan because he feels the property will be prone to flooding. Chris Smith also mentioned to the committee that he does not like his driveway being treated like an easement. He has safety concerns for his child. Per Simons, our committee is happy to have future conversations and involve the Walker's in planning the rain garden. Simons also stated that the driveway issue Supervisor Raymond would be involved in and that, again, further dialogue can take place. Simons then asked Chris Smith if he would permit the community workers to clean out the ditch between the properties, and he indicated that this would be fine as long as he has notice.
6. FINANCIAL REPORT:
Perreman went over a financial report dated August 11, 2008 for the committee's review. Perreman also stated that we still do not have the official audit report. She indicated that not included in this report is an anonymous donation of $500.00 and the county mileage dollars. She also made the group aware that there will be approximately $17,200.00 in expenses coming in August, just a heads up.
ACTION: It was moved by Simons and seconded by Casadei to accept the August 12, 2008 financial report. All Ayes. Motion Carried.
7. DISCUSION ON THE TOWNSHIP MASTER PLAN FORUM
This item was tabled to next meeting.
8. SOFTBALL FIELD UPDATES:
The committee decided to 20' tall fencing. A canopy will also need to be purchased.
ACTION: Davis motioned to approve the purchase of backstop and canopy with a cost not to exceed $13,000. Roll Call: Terhune, yes; Casadei, yes; Simons, yes; Schneider, yes; Perreman, yes; Davis, yes. All Ayes, motion carried.
9. WALKING PATH EXTENSION:
Price to top dress the walking path will be $4400.00 from Was Simons Trucking. This would include the top dressing and leveling off of the west end of the walking path. This item was tabled for budgetary reasons.
10. TOWNSHIP BOARD PERMISSION FOR:
A. Softball field fencing: was board approved.
B. Basketball court fencing: will not be completed for budgetary reasons.
C. Playground Mulch: It was moved by Simons and seconded by Schneider to order the mulch in the winter for delivery in the spring of 2009. All ayes, motion carried.
D. Infield sand for ball field: We will be moving ahead on this per our previous motion not to exceed $5000.00.
11. PLANNING OF ANNUAL TOWNSHIP PICNIC SCHEDULED FOR SUNDAY 9-14-08
A. Food Menu: Hamburgers and hot dogs will be grilled by Tom Raymond, Ed Terhune, and Don Chopp. We will need to purchase the meats, buns, chips, punch, water, cookies, condiments, ice, napkins, cups, paper plates. We will look into getting a food license for this.
B. Games: sack races, bean bag toss, parachute games, temporary tattoos. Some of this may be able to be provided by local Girl Scouts.
C. Stan the Fireman and Tiny the Clown can entertain. The price will be pinned down in the very near future. Supervisor Raymond will contact the fire department to see if the can have a fire truck here. Terhune will also look into pony rides.
D. Possible last-minute meeting: No additional meeting will be needed per Davis.
E. Per Davis, we need to purchase a megaphone. It was moved by Simons and seconded by Casadei to purchase a megaphone with a cost not to exceed $150.00 to be selected by Davis.
12. POSSIBLE COMMITTEE MEMBERS:
Tabled to next meeting.
13. ITEMS FOR SEPTEMBER MEETING:
Tabled to next meeting.
14. ROUND TABLE DISCUSSION:
None
15. ADJOURNMENT:
With all the business completed, the meeting was adjourned at 8:50 p.m.
Respectfully submitted by,
Jynil Schneider
YOUR NEXT MEETING IS SCHEDULE FOR MONDAY, SEPTEMBER 8TH, 2008, AT 7:00 P.M.