COTTRELLVILLE TOWNSHIP

PARKS & RECREATION COMMITTEE MEETING

MINUTES OF THE REGULAR MEETING SCHEDULED FOR

September 9, 2008 at 7:00 p.m.


1. Regularly scheduled meeting called to order at 7:05 p.m. by Chairwoman Mary Agnes Simons at the Cottrellville Township Hall conference room, and attendance taken.

2. Members Present: E. Sue Terhune, Stefano Casadei, Mary Agnes Simons, Jynil Schneider, Vickie Perreman, Michelle Davis


Members Absent: None


Audience Attendance: No Audience


3. MINUTES:


Minutes for August 11, 2008 Meeting, were handed out by Schneider.


ACTION: It was moved by Simons, seconded by Perreman, to approve the minutes of the 8-11-08 meeting, as presented, and place them on file. All ayes. Motion Carried.



4. AGENDA APPROVAL:


One additional agenda item was added by Perreman to discuss the duties of our committee in regards to committee research and pavilion rentals for large groups. This item will be added to round table agenda item.


ACTION: It was moved by Perreman and seconded by Simons to accept the agenda for the 9-9-08 meeting with the one additional agenda item. All Ayes. Motion Carried.


5. PUBLIC COMMENTS:


No Public Comments.


6. FINANCIAL REPORT:


Perreman went over a financial report dated September 9, 2008 for the committee's review. Perreman stated that expenses in August were $17,194.79. Balance in the Parks and Rec account is $36,278.52. We had an income of $660.00 in pavilion rentals so far this year.


  1. We received an invoice for $15.00 from Watson’s Welding Repair to fix sand diggers in the park.


ACTION: It was moved by Schneider and seconded by Davis to pay this invoice. Roll Call: Simons, Yes; Perreman, yes; Schneider, yes; Davis, yes; Terhune, yes. All Ayes. Motion Carried.


  1. Perreman discussed the possible approval of 10% retention to Wes Simons Trucking & Excavating Inc. for walking path extension. This amount is $1,684.70.


ACTION: It was moved by Schneider and seconded by Terhune to approve a 10% retention to Wes Simons Trucking in the amount of $1684.70 for walking path extension. Roll Call: Simons, abstain; Perreman, yes; Schneider, yes; Davis, yes; Terhune, yes. 5 Ayes, 1 abstain, Motion Carried.


  1. Discussion was had regarding invoice payment of softball field backstop fencing to Discount Fencing, Brent Lisco.


ACTION: It was moved by Perreman and seconded by Simons to pay invoice to Discount Fencing in the amount of $10,500.00. Roll Call: Simons, Yes; Perreman, yes; Schneider, yes; Davis, yes; Terhune, yes. All Ayes. Motion Carried.



ACTION: It was moved by Simons and seconded by Terhune to accept the September 9, 2008 financial report. All Ayes. Motion Carried.


7. DISCUSION ON THE TOWNSHIP MASTER PLAN FORUM


It was discussed by members of the committee that an item in the master plan forum that may not be feasible is the idea of a water park.


8. SOFTBALL FIELD UPDATES:


Terhune mentioned that she had spoken with Tom Kaufman. Mr. Kaufman will be spreading the infield sand shortly and will put 3” of sand down. The committee may need to order more sand next year. Per Terhune, our committee does need to order clay for the pitcher’s mound and batter’s box. Simons or Perreman will contact Tom Kaufman to have the contract item of spreading the clay for pitcher’s mound and batter’s box deleted from his contract (if he is agreeable) because the committee decided to do the work themselves.


ACTION: It was motioned by Perreman and seconded by Davis to approve the purchase of clay for the pitcher’s mound and batter’s box with a cost not to exceed $1,000. Roll Call: Terhune, yes; Casadei, yes; Simons, yes; Schneider, yes; Perreman, yes; Davis, yes. All Ayes, motion carried.


9. WALKING PATH EXTENSION:


The grass is growing on the new walking path. A payment will be scheduled for the top dressing for the walking path for 3-31-09.


10. SOFTBALL FIELD BACKSTOP FENCING:


This was completed by Discount Fencing, Brent Lisco.





11. PLANNING OF ANNUAL TOWNSHIP PICNIC SCHEDULED FOR SUNDAY 9-14-08


  1. Food Menu: Hot dogs will be grilled by TUGS Concession due to the complications with receiving a county food license. The expense will be approx. $550.00 to have TUGS concessions come and do the food preparation.


ACTION: It was motioned by Perreman and seconded by Simons to schedule TUGS concessions to be at the picnic at a cost not to exceed $600.00. Roll Call: Terhune, yes; Casadei, yes; Simons, yes; Schneider, yes; Perreman, yes; Davis, yes. All Ayes, motion carried.


B. Games: sack races, bean bag toss, parachute games, temporary tattoos.

C. Stan the Fireman and Tiny the Clown can entertain. The price will be $250.00 total for the fire truck rides and clown (approved last meeting).

D. Possible last-minute meeting: No additional meeting will be needed per Davis.

E. Per Davis, a megaphone was purchased. The invoice will be submitted to the township, and this expense was already approved by the committee.


12. POSSIBLE COMMITTEE MEMBERS:


Tabled to next meeting.


13. ITEMS FOR OCTOBER MEETING:


Tabled to next meeting.


14. ROUND TABLE DISCUSSION:


The committee discussed what our responsibilities are to the township regarding research needed for the committee and regarding the large group pavilion rentals. The committee agreed that we will complete any research necessary within the volunteer committee so that additional hours will not need to be billed to the township when township employees work on park and rec business. It was also discussed that we as a committee should be updated regarding large groups that are renting the pavilion.


15. ADJOURNMENT:


With all the business completed, the meeting was adjourned at 8:05 p.m.


Respectfully submitted by,


Jynil Schneider


YOUR NEXT MEETING IS SCHEDULE FOR MONDAY, OCTOBER 6TH, 2008, AT 7:00 P.M.